GENERAL RULES and REGULATIONS

Please examine these carefully. All performers should also study the particular requirements of each subject and class for which they wish to enter. Regulations must be observed. 

If any rule of the Festival is infringed, disqualification will result. 

The Festival is intended mainly for Amateurs, who are defined for this purpose as persons who do not derive their livelihood from the branch of performance, defined by the class title, in which they seek to enter the Festival. In any ensemble, all members must adhere to this principle. Anyone else is deemed Professional and may only enter OPEN classes. 

  1. Past Prize winners in any Medal Class are not eligible to compete in the same class again. If a Solo Challenge Cup is won three years in succession, they are also entitled to claim a miniature cup. 

  1. No competitor may enter a class reserved for older persons. A competitor’s age is reckoned as on the 1st March of the year of the Festival. Occasionally, in the Silver or Gold Medal classes and in duets, duos and duologues, performers may legitimately enter a class although they are younger than the minimum age. Please check individual sections for variations to this clause. 

  1. No competitor may compete more than once in any class, unless stated in the Syllabus. 
    Please check individual sections for variations to this clause. 

  1. No substitution of one name for another in the programme is permitted except in duet or trio classes, or at the discretion of the Section Secretary. Any performer whose name does not appear in the correct class in the programme will not be allowed to perform without a special permit from the office. 

  1. All entries must be on Official Entry Forms and should be sent in with the entry fee to reach the Section Secretary before close of entries. After this date late entries may be accepted at the discretion of the Committee at double the entry fee. The Executive Committee reserves the right to accept or reject any entry and cannot guarantee late entries will be included in the Programme. Entry fees are not returnable unless the entry is rejected by the Festival. Free tickets are sent automatically to all entrants (and accompanists if requested on the entry form) for the day(s) on which they will compete. 

  1. Punctuality is essential for all classes. All competitors must be prepared to arrive at the beginning of the session so that classes may run smoothly and to time. The right to alter times and/or cancel classes is reserved. 

  1. In the Instrumental and Speech sections no ‘own choice’ piece may be chosen from test pieces set in the current syllabus. A competitor may not present any ‘own choice’ piece with which they have won a 1st place in the Hastings Festival in the past three years, except in Dancing classes, when a piece may be danced when it has been awarded a 1st place in previous years. 
    No competitor may offer the same piece in more than one class, except Medal dancing classes. Please see separate sections for variations to this rule. ‘Own choice’ copies except dancing, must be handed in to the steward when requested. Please collect your music after the adjudication. 

  1. In all classes with a time limit, any extra time taken will be penalised. 

  1. There is a list of accompanists and their telephone numbers at the start of the Syllabus. Please make your own arrangements.

  1. Communication with the Adjudicator by any unauthorised person before, during or after any class is not permitted. Enquiries during the competition should be addressed to the Section Secretary present whose decision is final. 

  1. Most Medals, Trophies and Aggregate Cups will be presented by the Adjudicator during the Festival where possible. Those not awarded during the Festival will be presented immediately prior to the commencement of the Festival Finale. Certificates and Adjudicators’ notes will be distributed by the Section Secretary as soon as possible after the finish of the class, except in the dancing section where they will be available from the Festival office or from the Festival table in the main foyer. They may be posted by arrangement and on payment of a small fee to cover postage and stationery. All unclaimed certificates and mark sheets will be disposed of one month after the end of the Festival. 
    Winners are responsible for engraving and returning their Trophies by January 28th. They should be handed in to the White Rock Office, clearly labelled with the name and address of the winner(s). Late return jeopardises presentation. 

  1. The taking of photographs or use of any audio or video equipment is strictly prohibited within the auditoriums of the White Rock Theatre.

  1. The Adjudicator shall have full power to withhold any award in any class. 
    The number of marks required before an award can be made is as follows: 

    Gold Medal                        90 

    Silver Medal, Dancing      87 
    Other Disciplines              85 

    Bronze Medal                    85 

    A ‘First’ Award in any other Class    80 

    Certificates will be awarded as follows: 

    Performance Certificate         75-80 
    a performance showing development of technique and/or communication 

    Merit Certificate             81-83 
    a capable performance showing some artistic appreciation and/or technical ability 

    Special Merit Certificate        84-86 
    a convincing performance technically and artistically 

    Honours Certificate87+ 
    an excellent performance technically and artistically,with 90+ denoting an exceptional performance 

    For an aggregate trophy it is sufficient for a minimum of 85 to be achieved in only one of the component classes. The adjudicator’s decision is FINAL. 

    In the Dancing Classes, marks given in Medal Classes do not count towards Aggregate Awards. 

  1. The Festival Finale is held on the last Saturday evening of the Festival. A selection of outstanding items seen during the Festival is presented during this concert. Performances are chosen to give a balanced and entertaining programme and reflect all aspects of the Festival. It is not possible to invite all winners to participate. Before the Finale, those aggregate trophies not given during the Festival will be presented.

  1. Copyright. Recording, photography and making videos of performances is forbidden and may lead to prosecution. Photocopies of set pieces are not allowed. Where an ‘own choice’ piece has been taken from an album, a copy may be supplied for the use of the adjudicator provided that the competitor or accompanist uses an original copy and the photocopy is retained and destroyed by the Festival organisers after the class. There are special rules which apply to each discipline. Please refer to the separate sections. N.B. All performances using music from shows in current production are subject to copyright law. 
    Songs from shows in current production may be sung as a concert item i.e. with no costume or movement without need for copyright permission. Where movement or costume is included copyright permission is required and the Festival Committee accepts these entries on the basis that the appropriate copyright permission has been sought. Performers or teachers with queries on how to obtain permission for performance items should contact Festivals House on 01625 428297 before making their entries. 

  1. Dates given in the Syllabus are provisional. Please consult the Programme, available early February from Hastings Information Centre, White Rock Theatre,
    ​B & T Music, Chandlers of Rye, and Second Spin Bexhill. A timetable will be available online during January.

  1. It is necessary for teachers and parents to be aware of their responsibilities in entering any performers with limited physical capabilities or special needs, bearing in mind the limitations of the stage and surrounding environment. There is no wheelchair access possible on to the main stage. It is also necessary for the teacher or parent to pass on to the adjudicator, via the official present, any such information that would impact on the adjudicator’s work. 

  1. For own choice pieces in any discipline, suitability must be considered with regard to age group. ‘Adult’ or offensive material is not acceptable and Adjudicators will be advised to take this into account when marking. They will also have the authority to stop any performance at their discretion, which would lead to disqualification. 

  1. The Festival is registered under the Data Protection Act but holds personal data only for the purposes of running the Festival. 

  1. Please read the Entry Form very carefully. Every year we have to return entry forms through illegibility or error. PLEASE study the instructions carefully as well as our Safeguarding Policy which is printed in full in the syllabus and the programme. It is intended to conform to the law and protect your children. Please note that under the Safeguarding Act all chaperones and helpers MUST be over 18 years of age. 

  1. All enquiries or complaints should be made immediately after the competition to the Section Secretary in the hall. 

  1. All withdrawals should be notified to the Festival Office as soon as the information is available. 

  1. The Executive Committee reserves the right to qualify or determine any of these regulations as circumstances require. 

 

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The Hastings Musical Festival Limited 167243 England. Charity Number 261351.

Festival Office opening hours are:
The first Wednesday of the month between 10.30 & 11.30am until September 1st,
after which the office will be open each Wednesday from 10.30am till 12.30pm until the end of March 2018.
The Festival Office, White Rock Theatre, Hastings, TN34 1JX